OFTC Notice – Privacy Policy

Purpose:  This policy explains when and why we collect personal information about people who subscribe to our mailing list, how we use it, the conditions under which we may disclose it to others and how we keep it secure.  We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.

Scope:  This policy applies to anyone that contacts us via our website, by email or at an event.

Policy Statement:  The Oxford Fair Trade Coalition is committed to protecting and respecting your privacy and keeping any information we have about you secure.

Who are we?  We are The Oxford Fair Trade Coalition, an independent, not for profit organisation working in Oxford and the surrounding areas.

How do we collect information from you?  We obtain information about you when you contact us electronically or at an event, or if you register to receive our newsletter.

What type of information is collected from you?  The personal information we collect might include your name, address, any organisation you represent and an email address.

How is your information used?  We may use your information to:

  • send you communications which you have requested and that may be of interest to you. These may include information about events, campaigns, appeals, other activities.
  • seek your views or comments on the activities we provide;
  • notify you of changes to activities;

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or until you ask us not to.

Who has access to your information?  We use a third party electronic mail services provider to hold the data and we manage our agreement with them to ensure they process your data securely and appropriately.

Only the Chair of the Coalition and those members responsible for managing events and communications will have access to the system that we use to store your data.

We will not sell or rent your information to third parties

We will not share your information with third parties for marketing purposes.

Your choices:  You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about the work we do then you can

  • select your choices by ticking the relevant boxes on the form on which we collect your information.
  • Or email us at chairoftc@gmail.com
  • Or unsubscribe when you receive an electronic newsletter

How you can access and update your information:  The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, please email us at chairoftc@gmail.com if you would like to check or change any information we hold about you.  You have the right to ask for a copy of the information we hold about you.

16 or under: We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

With thanks from the Oxford Fair Trade Coalition

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